Mississippi Master Gardener Minutes MSMG Board Meeting
Note: All minutes and Treasurer reports after February 2009 are now in MSMG members only section. You must go to MSMG Log-in to get to these items.
MSMG Board Meeting
Attala County Extension Office - Kosciusko, MS
February 6, 2009 -- 10:30 am - 1:30pm
Opening
The meeting was called to order by President Charles Wood. He introduced our new member, Ann Litton from the Northwest district and our guest, Ed Williams, co-chair for the 2009 state conference.
Minutes
The minutes had be distributed by email prior to the meeting. Those who had computer problems were given copies at the meeting for review. One correction was made - under District Reports - Southeast -- the speaker's name was Gail Barton instead of Gale Border. A motion was made and passed to accept the minutes.
Treasurers Report
Charles Wood in the absence of Pat Wheeler, gave the general fund balance as $14149.87. This included dues for 341 renewals. Reminder - round trip mileage is paid to board members to attend meetings at $.25 per mile.
State MG Annual Conference update
Ed Williams gave a report on the state conference being held May 13-15, 2009 at MSU Starkville. He went over the conference edition newsletter. The newsletter will be sent in black and white, but will be available in color online. Until the newsletter is sent, the 2 page registration form can be found on the website www.msucares.com . The deadline for early registration is April 15th. The dorm rooms have been acquired for our use. The cost for a single is $42.50 for 1 night, $77.50 for 2 nights or $112.50 for 3 nights. The cost for a double is $30 for 1 night, $52.50 for 2 nights or $75 for 3 nights. The price includes the linen fees. There are also traditional hotel rooms available, although the Comfort Inn is already filled. There are MSU baseball games that same weekend, so the accommodations may fill up fast.
Mailing of the conference information will be paid by the state general fund.
Contact Ed if your county will be bringing a display.
Signs and name badges were given to Ed from the Southwest group.
Board members will bring snack to the board meeting being held at the conference.
Old Business
Operation Rejuvenation
The 3 coastal counties were contacted about the remaining available funds. A response from Jackson County was received. Two projects, Gautier Park and the Gautier Library, required replacement plants. The amount of $485 was requested. A motion was made and passed to accept the request. Harrison and Hancock Counties will be contacted again regarding the available funds.
The Operation Rejuvenation program had been submitted to the International Master Gardener Conference for an award. Unfortunately, it failed by a hair.
Newsletter update
There is a need for more information for the newsletters. It was suggested any local groups having a newsletter to send them in for inclusion in the state newsletter.
We discussed the need to send newsletters by email. There was also a suggestion to have a "membership chairperson" to keep track of the membership. This is currently done by the treasurer. Further discussion on this topic will take place at the next meeting.
Update to State MG Board Roster
Copies of the current MG Board members were passed out. There are 2 corrections - NW - Anne Litton should be spelled Ann Litton -- SE - Janie Kilgore will take Pat Dale's place at 1 year, leaving the alternate position open.
Review New MG Awards
A motion was made and passed to accept 3 new awards for 2010.
Graphic Presentation - poster, powerpoint, website
Publication - anything that gives information to the public
Education program award - example Lee Co. learning powerpoint & then giving classes
Changes to current awards - newsletter award to include electronic or paper -- county MG coordination need to sign application -- change to nominator instead of president or leader.
Margaret will work with Kelly to make sure the formats are consistent with all award applications.
District Reports
Northeast - They are working on a contact list so they may have a meeting.
Northwest - Their next meeting is February 18th. They are working on the 2010 conference. The facility is nailed down in Southhaven with a tentative date of June 9, 2010.
Southeast - They had a meeting January 9th in Ellisville with about 40 in attendance & a speaker on butterflies. Their next meeting is April 3rd at the Crosby Arboretum.
Southwest - Their next meeting is March 28th in Vicksburg with the theme "What have you done to provide education to the public" -
discussions for each group as to what they are doing.
Report from Dr. Kelly
Due to budget cutbacks but increased demand for home horticulture information, Dr. Kelly requested a non restricted gift in the amount of $2000 from the MMGA to help offset increased travel expenses to meet this demand. A motion was made and passed to do this. Giving additional amounts will be re-visited at the next meeting. Currently, per the by-laws, she is to give a report on account #34 quarterly. A yearly report may be sufficient.
Report on the Education Committee
They are revising 17 or 18 publications and are ahead of schedule. The first phase is going well.
New Business
Membership benefits
A list of how the membership fees were distributed. The list included website, scholarship, awards, membership card, newsletter, support for state conference, and educational materials & programs, such as the Rose Short Course.
We will have more discussion at our next meeting of the possibility of pins for either years of service or service hours.
Other
There is a need for a Horticulture Specialist in the Northwest region. There is an available, highly trained person to fill this position by the name of Dr. Victor Maddox. Due to funding, MSU is reluctant to fill the position. We have been asked to contact MSU professors to aid in the filling of this position. Names & addresses were handed out at the meeting.
Revised copies of the by-laws were handed out at the meeting. Please read them over and be ready to discuss them at our next meeting. Some prior work may be done by email.
Next Board Meeting - Wednesday, May 13, 2009, 10:00 am-Noon at MMGA Conference at MSU at the Bost Extension Conference Center, Room 205.
Meeting adjourned,
Submitted by
Patty Gossett, Secretary
Present: Patty Gossett, Jay Crouch, Kelly Parks, Bill McGehee, Lisa Cox, Barry McCalla, Ann Litton, Margaret Lamb, Jackie Beckham, Charles Wood, Alton Sims, Lelia Kelly and Ed Williams.
July 18, 2008
10:00 a. m. – 12:00 noon
Teleconference
President Homer Richardson called the meeting to order.
He stated that he had just talked to Dr Lelia Kelly. He went on to say she was on the road and would not be able to participate in today’s teleconference.
Minutes – Martha McKey
A poll was taken to see if all board members had received and viewed an e-mailed copy of the minutes. There were no corrections or comments. It was moved and second that the minutes be received as they went out. Motion carried.
Treasurer Report –Pat Wheeler
Homer stated that he had conversed by phone with the treasurer, Pat Wheeler. She informed him that she had a doctor appointment that she had to keep. He went on to say she was working on the yearly IRS report and he requested that a treasurer’s summary report be sent out to board members.
Charles stated that he had communicated with Pat as well through an e-mail. He reported that as of today there is a balance of $11,912.69 in the general account and Pat would give a detail report in November.
Old Business
2008 Conference Summary and Wrap up – Kelly Parks
Kelly stated that there are some bills floating around but they are about to wrap-up.
Lynn wanted to know about the bottom line on the conference. Kelly stated that there is a profit but she don’t know how much because her treasurer is out of town and there is the question of the seed money. How much of this money actual go toward the conference and how much must be returned to the MSMG Board account.
A discussion of seed money followed. It was agreed that the conference committee would submit recommendations on what the seed money will be each year. This will then be approved by the Board.
Operation Rejuvenation – Wrap Up Report (Action and Financial) – Charles Wood
Charles stated that each board member had been e-mailed a copy of his report (attached). He added that since he sent out this report, Brenda Spence of Green County informed him that she is sending a receipt for $1,000.00. Charles also reported that all counties have indicated that leftover money will be spent on enhancement projects which will be completed by year end.
Lynn asked for the balance in the account. Charles reported that the Operation Rejuvenation Project account has a balance of $1,232.00.
Homer emphasized that we should make sure all is wrapped up by year end.
Website Updates – Homer
Martha expressed concerns over the lengthy minutes on the site and wonder if a summary would work better. Homer stated that board meetings are open meetings and all should be able to see exactly what takes place in the meetings.
Merry Beth moved that the full minutes be placed on the website. The motion was second by Charles. Motion carried.
Homer stated that everything is up-to-date on the site. Updates are done about every two weeks. He is also looking at special links for Conference 2009, projects like ORP, Education, plus Power Point information.
Botanical Blurbs – Sherri/Barry
Sherri reported that the Spring Botanical Blurbs were done but not sent out because they lost the addresses and they will “eat that up”.
The editors reminded the Board that they need material to go in the newsletter.
Homer asked that board members go back to their districts and remind MMG members that we can only publish a newsletter if we have information.
The editors stated for those who could not remember that the deadline for the summer issue was June 1, 2008 but they had held off, waiting for more information. They also reminded the group that deadlines are always published in the newsletters.
There was a discussion on things that could be included in the newsletter such as Conference 2009 highlights, district reports, summary of things published on website, summary of Conference 2008, and it was the agreement of the Board that the May minutes be published as well.
Charles volunteered to send a report to the newsletter from Lee County. Merry Beth stated that Janie Kilgore, the new southeast alternate will report for their district and Peggy volunteered to send in information for the next newsletter from her district.
Homer asked Kelly to make a short summary on the 2008 Conference for the newsletter and she consented to do so.
Lynn complimented the editors on the good job they were doing and said he would do better about sending in information and challenge the board members to do likewise.
Homer asked that a brief summary report from each district be a continuing part of the Botanical Blurbs with each district selecting a district reporter.
Barry advised the Board that when sending pictures, they are best viewed on the web.
Peggy was asked if she would like to edit the newsletter.
Peggy had several questions about the newsletter’s process and requested an e-mail conversation with the editors to get clarifications on how to best do her report and other concerns.
There was also a discussion on district organization and whether districts rosters of MMG members in the counties exist.
t was suggested that district representatives contact extension offices in their individual districts for contact information. From this information they can establish their own contact persons who will then disseminate information through out each MMG group within each area district.
It was also stated that the board does not have a roster of each county’s MMG president and it would be difficult to keep it updated as well as dealing with the privacy act.
Homer stated that he would discuss with Dr. Kelly a system for district and county contacts to get information to all MMG members.
District Reports
Northeast- Charles reported that the Northeast District met about 2 months ago.
He introduced Barbara McLauren, co-chair of the 2009 MMG Conference from Oktibbeha County.
He also reported that they are emphasizing education and organized a meeting to work up power points which are being presented in Lee County, Verona, and at the Lee County Library. Charles continued by stating that he had sent out to some a schedule of their 2008 learning series.
Homer asked Charles to see that all members receive a copy. He agreed to make this happen.
Northwest – Sherri reported that work on the 2010 conference is already in progress as they work on ideas for speakers.
She also stated that their Plant Camp was successful.
Martha reported that their major leader, Kay Emmons, county director had retired and they are not sure what direction they will be taking for now.
Their next meeting is scheduled for September.
Southeast – Lynn reported that they had a meeting on June 27 in Laurel with a nice group present although they had expected more. Their next meeting will be September 6, 2008 at Jones County Extension office with plans for a brown bag lunch and plant swap.
Southwest – Kelly reported that the Southwest meeting will be September 13, 2008 at 10:00 AM. The host will be Rankin County. The food will be catered and pre-registration should be in by August 15, 2008.
Report and Priorities from MSMG Coordinator – Dr. Lelia Kelly
Homer reported that Dr. Kelly had attended the Regional Conference in Oklahoma where she gave a presentation on the Operation Rejuvenation Project which was well received. She entertained many questions and comments about the project and stated that the conference was excellent.
Homer stated that he would like to work up Operation Rejuvenation for an international award project because of the lessons that can be learned from this project that would assist MG groups around the country. He hopes to have this done by October.
Homer also mentioned that Dr. Kelly is working with the education committee so that we can get information out to the public, which is the main emphasis for the rest of this year and next year.
Peggy shared with the Board information on how Lowe’s and Home Depot post information on others garden site. She went on to say this may be an avenue for us to get information out. She added that these stores are also places where MG can share information through informational programs if they ask to do such projects.
Homer said that such a program was done at the Brookhaven Home Depot.
Peggy asked if work had started on the publication updates. Kelly stated that Dr. Lelia Kelly is getting organized but is not yet ready.
New Business
2009 MSMG Conference Planning – Status (Report from NE District)
Barbara McLauren, 2009 Conference Program co-chair from Oktibbeha County stated that their county coordinator had retired as well but will continue to work with the NEMG group on the convention committee as co-chair.
She reported that the conference has been scheduled for May 13-15 at MSU. The theme is a take off of the Green Movement – GREEN: Under Green – adding more green spaces, Preserving, Recycling. They will have speakers and tours that address this theme.
She also addressed the question about the dorms, assuring the Board that “Ed” is working on this concern.
Time needed for meetings were requested by Barbara. The Board was in agreement with Homer’s suggestions.
State Board meeting ….. …………… 2 hours prior to conference
MMG Annual General Meeting ……. 15 minutes
Awards during lunch ……………… 30 minutes
Group Pictures … What works for the committee. Prefer mid-conference.
There was a suggestion to have teasers through out the year in the newsletter to spark interest. Teasers like date, location, theme, speaker, excreta.
Barbara McLauren shared her e-mail address with the Board. It is barbaram4@bellsouth.net.
Revisions to MMG Awards
There was a discussion about the lack of entries in Newsletter award. Kelly suggested there be two categories, regular newsletter and website or electronic newsletter. She went on to state that there might be more entries if we offer an award for multi-media newsletters.
Other questions raised were: How to compare newsletter to a website? Should we have a MMG media award or both?
Homer asked Kelly to review newsletter award and have a summary so the Board can make changes if needed.
Homer also asked that individual MMG groups’ newsletters be sent to him and he would put them on the website.
Kelly reminded the group that submitted award entries must have the county coordinator’s signature.
There were questions about deadline for submitting information for awards.
It was stated that this information is on the site. Sherri and Barry stated that this information is also in the Blurbs.
Next Board Meeting
The next Board Meeting will be at the extension office in Brandon on November 7, 2008 at 10:00 a. m. – 1:00 p. m.
Charles will be our new president for 2009 and there will be elections of secretary, vice president and treasurer. New board members should attend this meeting.
A person representing Conference 2009 should also attend the board meetings.
A poll taken on teleconference indicated that the meeting went well and it would be fine occasionally but “eye-to-eye” is better. It was kind of the consent of the group that one teleconference a year would be fine.
Adjourn
Jackie moved that the meeting be adjourned. The motion was second by Lynn. Motion carried.
Members Participating in Teleconference
Kelly Parks, Peggy Winstead, Homer Richardson, Martha McKey, Jackie Beckham, Sherri McCalla, Barry McCalla, Charles Wood,
Alton Sims, Lynn McMahan, Patty Gossett, Merry Beth Tigert, Janie Kilgore and Barbara McLauren (program co-chair Conference 2009 – Oktibbeha County)
Respectfully submitted,
Homer Richardson, president
Martha McKey, secretary
MSMG Board Meeting
April 30, 2008
12 noon – 2 p.m.
Historical Jefferson College – Natchez, MS
Call to Order
The meeting was called to order by President Homer Richardson at the beautiful Historical Jefferson College where the Board set down at a lovely table setting and delicious lunch compliments of Adam County Master Gardeners.
A letter of thanks and regret from Coralie for not been able to attend the conference was read by Homer.
Minutes
The minutes were accepted by the Board as written after a brief discussion.
Treasurer Report
The treasurer, Pat Wheeler, gave a register report and a summary report of transactions
from January 1, 2008 to April 29, 2008. The followings are revisions made in the report as noted by Pat.
Office Expense changed from …………… -2,600.00 to $26.00
Total 1/1/08 changed from ……………….. 5,370.00 to $7,944.00
Total Inflows changed from ……………….. 13,935.00 to $12,693.69
Net Total changed from …………………… 5,370.00 to $7,944.00
Rose Course Expense changed from ……. 2,733.00 to $159.00
Total Expense changed from ……………… 8,565.00 to $5,991.00
Total Income – Expenses changed from … 5,370.00 to $7,944.00
The treasurer made it very clear that the information was correct in her computer.
It was moved and second that the report be accepted as revised. Motion carried.
Old Business
· Operation Rejuvenation – Wrap up report ( Actions & Financial)
Charles reported that a couple of small donations plus $125 were deposited in the Operation Rejuvenation account in February and the balance as of today is $1,232.00. He went on to say he has yet to receive receipts from Greene County and Mississippi Renaissance Garden. He stated that all receipts from Poplaville have also not been received. (See attached report.)
Lynn stated that we need explanations for funds not used.
Sandy expressed a need for a completion date.
Pat Wheeler moved that all work be completed or money accounted for by December 31, 2008. Sandy seconded the motion. Motion carried.
The Board was also in agreement that all funds received for Operation Rejuvenation be used for Gulf Coast Projects.
Peggy suggested a column be added to Charles’ chart to show status of projects.
Homer stated that he had made a five minute slide show on Operation Rejuvenation, “Storm to Restoration” documenting how the money was spent as well as having a way of sharing with others, especially the states that participated in project.
It was suggested that copies also be sent to special people as well as adding the presentation to the website.
· Website Updates
Homer reported that many people are visiting the site.
He also stated that he was looking for someone to take over the site.
It was moved and second that the website be renewed for the next 5
years. Motion carried.
· Botanical Blurbs
Homer stated that he would like to have a president column in the next issue
of the Botanical Blurbs.
Paper Blurbs? E-mail Blurbs? The Board concluded that the general body of
MMG preferred paper. Pictures will go on line. There was also the question of
getting the data for e-mailing set-up.
· Scholarship
The committee is still working on criterion.
Sandy shared with the Board how the Northeast has worked with MSU scholarship organization in determining which horticulture students receive their scholarship.
· Membership
It was the consensus of the Board that MSMG member’s dues should be in before January 1 of each year.
Lelia stated that she will send out e-mails in October reminding the counties to get their membership fee in by December 31.
Pat expressed concern with the number of returns on memberships mailed out. Lelia stated that it is the responsibility of the local office to make sure their membership list is up to date.
District Reports
· Northeast
Sandy reported that they met at the center in Verona. She also stated that they are committed to the 2009 State Conference and the Verona meeting was a start toward the planning of the 2009 conference which will be held on the MSU campus in Starkville.
She also reported that they had a successful plant sale which supports their scholarship fund for a horticulture student at MSU.
· Northwest
Martha reported that the Northwest district met on April 16, in Desoto County
where they were greeted with beautiful decorations and much food. They had a presentation on the Desoto County Children Summer Camp, viewed nurseries in the area, and began plans for the 2010 conference which is tentatively schedule to be held in Desoto County at the Conference Center.
· Southeast
Lynn reported that the Southeast had not met.
· Southwest
The group met, had a working session and lunch prior to their Spring Extravaganza that Saturday.
· Importance of District Meetings – When/Where in 2008
Sandy stated that there is a need for education on what a district
structure should look like. The group agreed and Homer went on to say the district
meeting should be a formal part of the organization.
All districts should have their 2009 member rotation by the November meeting
and the new member should attend the November 2008 meeting stated Homer.
Report and Priorities from MSMG Coordinator – Dr. Kelly
Lelia reported that The Education Committee is the number one priority, and the revisions of publication will take some work. She announced Kelly Parks as chairperson for the Education Committee and went on to state that she is looking at several other names to serve on the committee.
Lelia also shared with the group how the Education Committee can serve as a vehicle for gathering program information created by MMG; researching, reviewing and disseminating it as well. The committee would also look at advance training and dates to have them.
Peggy shared with the Board a handout she prepared called, “Preliminary Needs Analysis: Education and Training Projects for Master Gardeners and For Our Community” (attached).
Charles shared information on Lee County’s Hotline, and Sandy on the Library series.
Lelia concluded by stating that the information shared by Charles, Sandy and others are excellent things to share at district meetings as well as highlighting on the website.
New Business
· 2008 MSMG Conference – Kelly
Kelly reported that they did not go in debt. She also explained how the convention edition of the Botanical Blurbs was financed and gave an update on the convention schedule.
· 2009 MSMG Conference Planning
The Northeast District will meet May 17, 2008 to work on the 2009 conference
This conference is tentatively scheduled for the middle of May, 2009.
· 2008 New Master Gardener
It was reported that we have 176 new MMG, which gives us a total of 632 in the association.
· Classes Training/Education Projects
Sandy expressed the concern of potential MMG in her area desiring a training time other than the spring training because of this being their prime gardening period.
Lelia explained that they can have trainings at anytime they wish if they do their own training, but they would have to check with the county coordinator. Lelia continue by stating that as far as the state providing the training, it would be hard to change the scheduling, but she would however check her calendar for fall consideration.
Lelia went on to state that advanced training has more leeway in regards to scheduling.
· Other
Lelia stated that Virginia had a devastating tornado and she will get in touch with David Closer to see what we can do to help in Virginia.
· Next Board Meeting – When and Format
The next board meeting will be tele-com on July 18, 2008 from 10:00 until 12:00.
In November we will have a travel meeting and the new people are to attend.
After a hardy thank you to our host, the meeting came to a close.
Respectfully submitted,
Martha McKey, secretary
Members in Attendances
1. Kelly Parks
2. William McGee
3. Martha McKey
4. Homer Richardson
5. Patty Gossett
6. Lynn McMahan
7. Sandy Witt
8. Charles Wood
9. Peggy Winstead
10. Alton Sims
MSMG Board Meeting
January 11, 2008
Rankin County Extension Office
Call to Order
The meeting was called to order by the president, Homer Richardson. He went on to thank the Rankin County director and master gardeners for their gracious hospitality and the delicious and bountiful refreshments that were prepared for our group.
Minutes
The minutes from the November 9, 2007 meeting were reviewed and accepted with the exception of the wording of the awards which Dr. Kelly will clarify in writing.
Treasurer Report
The treasurer report was given by Homer at Pat’s request. He reported that the MSMG general funds had a balance of $4,749.69 and Operation Rejuvenation account’s balance was $4,107.14.
After a short discussion about when should the $3,000.00 taken out of the state master gardener treasury for Operation Rejuvenation be returned to said treasury, Lynn moved that the $3,000.00 be returned to MSMG account. Merry second the motion. Motion carried.
With this action, the general MSMG account balance will be $7,749.69 and Operation Rejuvenation account will now be $1,107.14.
Charles stated that he would mail Pat a check for $3,000.00 next week.
Old Business
Wrap up of Operation Rejuvenation
* Financial Report – Charles
Charles gave a written breakdown on the Katrina/Rita Rejuvenation Projects Status (see attachment). Dr. Kelly requested a copy which Charles agreed to send.
Charles also reported that there are about four different groups who receipts he has not received and he is in the process of contacting these groups. Once receipts are received, he went on to state; a final report will be given, possible at the next meeting.
Homer requested that Charles let the board know when there are no longer any funds so we can officially say that the funds have been depleted.
* What’s left to be done?
Lynn stated that Jackson County library project was interrupted by a remolding project and they will need to complete this project in the spring. He went on to report that they have about $800.00 and may possible need an additional $500.00.
Another project that is still being worked on is the Greene County Courthouse.
* Future responsibility & remaining funds
It was also stated that we need an official report stating that all projects are completed and all funds accounted for. Homer went on to say, “These people need to know where their money went”.
Website update
Homer stated that we will start new things on our regular web page and Operation Rejuvenation will have its own page. We will talk about people interest and education in the front of web page, Homer continued.
.He also went on to say that registration forms for the 2008 MG conference would be added to this site.
District Reports
Homer stated that he would like to attend some of the district meetings and help out in any way he can.
Northeast - Sandy
Sandy stated that they have not met and have no plans for meeting. Homer asked that they let him know how he can help.
Northwest - Sherrie
Sherrie announced that the Northwest will hold their district meeting the 16th of April at the Desoto County Extension Office and they will provide refreshments.
Southeast – Lynn
Lynn reported that they have not had a meeting since the 2007 conference. They are however looking to have a meeting in March.
They will check on scheduling their meeting to coordinate with Homer’s presentation on camellia in Hattiesburg.
Southwest – Homer
This group will be meeting in February in Brookhaven with a
camellia tour of the area and ending with refreshments.
After all reports had been made, the group brainstormed ways to build momentum in district meetings. The southwest has had excellent success with their district meetings. Kelly stated that she contacts 3 people from each group, sends e-mail to group members and assigns different counties to host the 2 meetings they have each year.
Other good motivators discussed were programs, visiting gardens, plant swap, games to encourage interaction and food. Using the meeting for education and exchanging of ideas were other suggestions mentioned.
Board members agreed that MSMG funds are not available for food at district meetings.
To engage local MG organizations, Homer said he would send letters to the local presidents through Lelia, informing them as to what is expected from their organizations.
Report and Direction from MSMG Coordinator – Dr. Kelly
Lelia shared with the board what she sees as our purpose and what the focus for 2008
should encompass.
Purpose – Assist in activities and programs in home horticulture
She commented that last year’s program was a good demonstration of this
goal.
Focus – Education
Plan for Implementation
- Select an education committee chairperson that has excellent leadership skills,
knowledge in horticulture and e-mailing, good writing and editing skills, or/and
the ability to draw and work with good resources. This individual can be a board
member, but the position is not limited to board members.
Note: Lelia will write a formal qualification list before we move on to looking for
this leader.
- Select an education committee to work with this education leader (chairperson).
Merry stated that she would like to be on this committee.
Task of Committee
- Revise outdated education publications
- Develop education programs for MMG and the public that consist of power points, brochures, fact sheets, etc.
- Develop educational information for web site
Lelia also asked the board to assist her by sending in topics for training that would interest us and other MG so that they may become engage and stay involved. Topics could be on technology as well as horticulture. She needs this pronto!
Sandy was assigned the task of seeing that suggestions for revision of MMG log sheet (volunteer hour sheet) gets to Lelia next week so she can make changes before the next MMG classes start.
The 2008 classes will begin in February. Lelia suggested MSMG check out the new classes. One can attend for $15.00 to cover printing instead of the $85 for new participants. She went on to say the participants will be getting a CD with nice pictures.
There were some comments from the board expressing a desire to have “live” classes, but Lelia stated that that decision basically rest with the county directors.
Lelia continued by stating that the board could also help by providing original pictures which also will be an additional task of the education committee.
In the discussion of what Lelia can do for US – The group agreed with members who voiced a desire to have MG University and live MG training. Homer also stated that Pat had suggested that more training be provided to get young students involved through the schools and JMG.
Adam and Lincoln MMG board representatives stated that they will supplement training at their sites.
Martha, MSMG secretary, was asked to collect contact information from new board members and send to Lelia, which she agreed to do.
New Business
2008 MSMG Conference Status/needs – Kelly
Kelly expressed concerns over money struggles for the conference.
Her budget is based on 200 people attending and if the numbers are right, all should go well. We were charged to go out and encourage conference attendance.
Conference breakdown per person: $40 – feed, $10 –favors, $10 – speaker fee
She went on to state that they have had some fundraisers and will continue with the silent auction provided there are items collected to auction.
The conference will have 15 speakers, two of which are paid and two from out-of- town.
The conference committee is considering color coding name tags accordance to district.
The conference will start at noon Wednesday with optional activities and ends at noon on Friday with other optional activities to follow.
The convention budget for 2008 was presented by Kelly. (see attachment)
MSMG Conference Committee will meet February 7, 2008 at 1:00 pm.
There was a discussion about the possibility of the next Conference taking place in Starkville. The conference committee needs a person from that area to serve on the committee.
Newsletter
Barry stated that conference highlights would be in the newsletter to go out soon.
He also expressed concern with e-mailing and the quality of pictures received to be published and the important of MG members getting their newsletter since the newsletter is the main benefit for many MG members.
Board Meetings
The board agreed with Homer’s suggestion that we cut back on traveling meetings because of the strain on the MSMG treasury.
The board concurred that there would not be a March meeting. If a meeting is needed the president will call a video-conference or e-mail questions to members.
November’s regular meeting will be November 7, 2008 in Brandon at the extension office.
Next Board Meeting
The next MSMG board meeting will be Wednesday, April 30, 2008 at the Historical Jefferson College off 61 and 98 in Natchez, MS from 12:00 noon – 2:00 pm.
Respectfully submitted,
Martha McKey, secretary
Homer Richardson, president
Members Present
- Dr. Lelia Kelly, director (inter-active video)
- Homer Richardson
- Martha McKey
- Kelly Parks
- William McGehee
- Alton W. Sims
- Merry Beth Tigert
- Sherri McCalla
- Barry McCalla
- Charles Woods
- Sandy Witt
- Lynn McMahan
- Coralie Richardson
Convention budget
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2005 |
2006 |
2007 |
2008 |
Expense update |
|
Registration, brochures, nametags |
$1013. |
$485. |
See misc |
$800 |
|
|
Facility |
$1009. |
$0 |
$300 |
$2000 |
$2000 donation |
|
Speakers |
$1420. |
$1623. |
$4135 |
$5000 |
$3500 +15 gifts ($50) |
|
Food Includes break, lunch, dinner, drinks |
$8101.
pp44.80 |
$6372.
pp36.0 |
$6364
pp$40. |
(250 x $40) 10000 200=$8000 |
|
|
Hospitality |
$118. |
$0 |
$420 |
|
|
|
Tours |
$904. |
$0 |
------ |
|
|
|
Vendors |
$0 |
$0 |
------ |
|
|
|
Door Prizes, includes totes/T-shirts |
$2382. |
$3300. |
$4052 |
(250 x $15) $3750 200=$3000 |
?$12 x 200 = $2400 |
|
Decorations |
$138. |
$6. |
$182 |
$200 |
Let district help $100 |
|
Insurance |
$87. |
$339. |
------- |
$600 |
Less ??? $300 |
|
Misc. |
$341. |
$50. |
$1389 |
$500 |
|
|
Silent auction |
|
|
$84 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cost to attendees |
$55 |
$60. |
$60 |
$60 |
|
|
#People attending |
181 |
~174 |
151 ($9060) Dinner$(600) |
250= $15000 200= $12000 |
|
|
donation |
$7406. |
$3200 |
$8193 +3000MG |
|
|
|
Expenses |
$15,513. |
$15946. |
$19721 |
250=$22850 200=$20100 |
Adjusted for 200 $18350 |
|
|
|
|
|
|
|
Note 2006 year does not included $value of those items donated/sponsored, for example table decorations and facility use. The 2005 year did included sponsored/donation cost.
Donations / Income for 2008
Up to $2000 for Convention center.
$1000 Multi-bloom
$2500 MG State funds
$500 Hedy B.
$100 Conc. Bank
$100 Live Oak Nursery
$100 State Farm
$250 Vendors booths ($25 x 10)
Rooms for 2 speakers
_____Income from Silent Auction
$12000 for 200 people
Mississippi Master Gardener Board Meeting
May 30, 2007
O’Keefe/Ore House, Ocean Springs, Mississippi
The President opened the meeting at 2 p.m. Board Members present were Martha McKey, Sandy Witt, Lisa Cox, Homer Richardson, Pat Dale, Sherri McCalla, Barry McCalla, Bettie Pruitt, Kelly Parks, Lynn McMahan, Bill McGehee, Charles Wood, Coralie Richardson, and Sissy Bailey.
The minutes were reviewed with corrections noted by the secretary and then accepted by the board. Homer Richardson (pro-tem) presented a complete treasury report. For the time ending May 15th, 2007 there was a balance of $24, 948.73. Questions were raised about the balance on the project Operation Rejuvenation and the Rose Course. These issues were tabled until they could be clarified by the treasurer. The president asks that Mr. Wood (treasurer for Operation Rejuvenation) and Ms. Wheeler (treasurer for the Master Gardeners Association) address the account on Operations Rejuvenation.
Old Business:
Committee Reports
Conference: Lynn McMahan, chair of the 10th annual conference, informed the board that the committee expects 150 attendees plus 30 more for the dinner and hear the keynote speaker. In addition to that number would be non-paying guest. He stated that an agenda was planned for good food and programs plus tours. The river tours began at 2 p.m. and another at 5 p.m. also there was room for the sailboat excursion at 6 p.m.
Awards: Awards are all in place according to Homer Richardson. The out of state judges have returned the names of winners and the recipients are expected to be in attendance. The registration desk has been notified to expect the award recipients. Applications are displayed in the convention hall. A check will be mailed to the project winner in the event the treasurer is unable to attend.
Operation Rejuvenation*: Pat Dale reported that eleven projects have been submitted to the committee. Those completed are a Hancock County School, Harrison County Extension Office, Garden Flow and Jackson County project at the O’Keefe/Ore House.
Applications being considered are Harrison Central Elementary School, Green County Court House, Diamond Head**, Biloxi School, flowers around sculptured trees in Biloxi, teaching garden at a Pearl River school, and Arlington school in Jackson County.
Web-site: Homer would like a list of projects and provisions to inform volunteers what items may be needed in carrying out OR. Homer will be traveling to the Virginia Master Garden Conference and would like to let them know what to expect when they come to Mississippi in October.
Pictures have been provided to view of OR projects.
*Operation Rejuvenation will be referred to as OR thought-out this report.
**this project will be discussed and settled by the OR committee.
Education: The Committee had a successful response to the Rose Short Course. Sandy Witt, chair, said the only negative was the problems with the teleprompter. She thought this could be improved by more experience with the technology. Question on any surplus or a deficit of $150 would be clarified by Dr. Kelly.
Conference 2008: The Chairman of the Committee, Sandy Witt, will be replaced by Kelly Parks. The MMG Board will sponsor all forthcoming conferences in conjunction with the hosting district.
The Southwest District will host the 2008 Conference. In their meeting, they planned
to have the conference in Natchez on May 1-2 co siding with the Symphony of Gardens Tour. Seventeen on the ’08 committee will attend the ’07 Conference. Brochures are available in the conference hall at the ‘08 Conference display.
Newsletter: Publishers need articles. Extra copies of the newsletter are available for anyone at the conference that would like them.
District Reports: Reports were dispensed with until next board meeting. Districts were reminded to elect their representative by November board meeting in order to have new member in attendance.
Tax Statue: 501c3 is now a public Charity. There was a discussion on what is covered on the tax exemption. This was tabled until the treasurer and Charles Wood could research the answers of the questions.
New Business
A report was given on the National Master Gardener Conference held in Arkansas by Barry and Sandy. They proclaimed the food, speaker, and tours were good, excellent, and well organized.
Friday, June 1, the Mississippi Master Gardens will have their Annual business meeting where each board member will be introduced and given a few minutes to explain their jobs. There will be a vote on some by-law changes.
The district chairpersons will be introduced and the members of that district will be recognized.
A Discussion was held on how and when to conduct a district meeting. The President encouraged the district chairpersons to have regular meeting so that more members could be involved with the inner workings of the State Master Gardener.
Upon the arrival of Dr. Kelly, President Richardson presented her with a large urn as a gift from the board in appreciation for her guidance, support and leadership. Dr. Kelly thanked the Mississippi Master Gardeners and its board for the volunteer work they provide.
Dr. Kelly agreed to help seek answers to any question that had been present in the meeting. She enlisted the MMG to come up with ideas on MG education, and committees for non board members.
After discussion it was decided the next board meeting will be at Extension Office in Meridian on July 13 at 10:30 am. The president will attempt to get a tour of the opera house after the meeting.
Meeting Adjourned.
Respectfully submitted
Sissy Bailey, Secretary
Minutes - 2006
Mississippi State Master Gardener Board Meeting
March 10, 2006
The President, Coralie Richardson called the meeting to order and asked for the reading of the minutes from the January meeting. The minutes were read by the secretary. A correction was noted that Sandy Witt was appointed and will serve as parliamentarian. The addition was so noted and added to the minutes. Homer reiterated that the board minutes would be published on the web site's business page. No other correction or additions were noted and the minutes were accepted.
The treasurer distributed a summary report and register report for the time period 1/1/06 through 2/28/06 disclosing the balance of $15,740.48. She noted that an expense of $16.74 should not have come from Mississippi Master Gardener's fund but from Operation Rejuvenation fund this correction will be reflected in the next report. Any expense for Operation Rejuvenation will come from that fund, i.e. brochures, postage stamps, etc. Sandy made a motion to accept the treasure's report and second by Sherri. All were in favor motion carried
Old Business
Committee Reports
Conference
Sherri McCalla reported that the committee will meet on March 30 in Tate County. A cruise is slated on July 19 for those who arrive the day before the conference. There will be a $45 fee for the cruise and it must be turned in by April 15th with the conference fee. Planned speakers for the meeting will be: Jim Long of Long Creek Herbs; Paul Ott giving an inspirational talk; Paul Little of Little Hill Nursery speaking on sedums and ground cover; Cammy Bennett speaking on butterflies; Dianne Meucci of Oyvey Garden; Bill Colvard, Shelby County Master Gardeners speaking on figs; Bob Buzack landscaper speaking on native plants. Other planned activities are establishing a "Plant Wish List" for those affected by Katrina( members attending may bring plants that would help fill the wish list): a demo on leaf casting: and a contest for table decorations. She recommended that Master Gardeners register before June the 9th as registration will be open to the public after that date with limited availability. Cost for the conference will be $60 a person. The Newsletter will have all pertinent information on the conference,
Website
Homer, the webmaster, reported that the site has had over 20,000 hits and garden links have been added that other have found to be useful. Jay has a page to answer gardening questions. There will be a page for regional happening i.e. plant sales and such. Districts may send these idem in to Homer to be posted on the site.
501C3
Dr. Kelly sent a memo stating that she would not be able to get professional help until after tax season. The pursuit for 501C3 will be placed on hold for this time.
New Business
Master Gardener University
The president announced there would not be an event this year. Dr. Kelly was unable to work out some of the logistics.
-
Operation Rejuvenation A committee will continue to plan the disbursements of the project.
-
President Richardson suggested the committee plan on taking action on this project next year as the coastal area is still in recovery
Discounts from Nurseries
Pat Wheeler presented the question whether there are any nurseries
that were giving discounts to Master Gardeners. The board discussed
the idea of compiling a list of nurseries willing to give Master
Gardeners discounts. Then post this list on the website as the
members discover which businesses were willing to do so. Dr. Kelly
will be consulted on any other ideas to address this issue.
District Meetings
The district chairs rendered ideas on how to get Master Gardeners to attend a district meeting. One idea would be to have a picnic and/or a plant exchange. Also, conference host districts should plan for speakers and fund raiser at least a year in advance. The chairpersons decided to take back some of the ideas considered to their respected district and contact local chapters through their Extension Service.
Scholarship
President Richardson reminded the board $150 is available to a Master Gardener to attend the State Conference. This person's name will be submitted by the County Coordinators and the board will pick the person on his/her need to attend the conference and if the expenses of the conference would keep them from attending. The person should be in good standing with the Mississippi Master Gardeners.
With the Master Gardener University canceled in May, Dot made a motion that the board meet at Rankin County Extension building on May 12 at 10:30 a.m. motion second by Pat. Motion carried.
Meeting adjourned
Recall of meeting to discuss emergency money for conference. Those present agreed a loan would be made to the Conference Committee if needed. Sherrie said they were okay at the present. If there was a problem the treasurer would be notified.
Homer moved to close the meeting, Dot second. All were in favor.
Meeting adjourned
Respectfully submitted,
Sissy Bailey
Those attending: County
Coralie Richardson Lauderale
Dot Williams DeSoto
Sherrie McCalla DeSoto
Sandy Witt Itawamba
Charles Wood Lee
David Jordan Hinds/Copiah
Delano Burdick Lee
Kelly Parks Adams
Cindy Pannier Rankin
Pat Wheeler Lowndes
Homer Richardson Lincoln
Lynn Mc Mahan Jackson
Pat Dale Pearl River
Sissy Bailey George
May 12 meeting place has been changed!! We will be meet in Meridian!! Directions have been sent by Coralie. Let me know if you need more information.
Mississippi State Master Gardener Board Meeting
January 13, 2006
The president, Coralie Richardson called the meeting to order wishing a happy new year to those present who were Lisa Cox, Sherri McCalla, Dot Williams, Delano Burdick, Pat Wheeler, Sandy Witt, Charles Wood, David Jordan, Homer Richardson, Lynn McMahan, Sissy Bailey, host Rod Ladnier (4-H coordinator from Attala County) and state coordinator Dr. Lelia Kelly.
Secretary Lisa Cox read the minutes from the November meeting. Correction noted Sandy name is spelled with a y. Motion to accept the minutes was made by Pat Wheeler and seconded by Dot Williams.
Treasurer Pat Wheeler gave each member a copy of the Transaction Report from 1/1/05 through 12/31/05(note attachment A). She noted the balance on December 31, 2005 was 14,566.61. Not reflected in the report are 80 MGs who have renewed their membership for a total income of $800 since January 1, 2006. Members that renew as a group are required to give each ones names and addresses. Board members were reminded that they may request reimbursement of twenty-five cents per mile for travel. The new account setup for Operation Rejuvenation has a total of $1482 from the contributions of $1000 from N.E. Horticulture Center (Tupelo), $50 Illinois , $25 Virginia, $100 Oregon, $152 Tennessee, and small checks from a group in Mississippi of $154. Pat gave the each board member the updated copy of the Mississippi Master Gardener Association By Laws (see attachment B).
The secretary will be responsible for writing acknowledgements to the contributors for Operation Rejuvenation and the board will reimburse her the expense she incurs in carrying out this duty. This will include the purchase of 200 cards with MMG logo printed on it and postage stamps. Request was put in a motion by Lisa Cox, second by Delano Burdick. Motion carried.
A card and gift certificate was presented to Delano in appreciation of her good work as our previous president.
Agenda:
Unfinished Business:
a. The question on $1000"seed money" to host of State M.G. Conference was address in March 11, 2005 board meeting. The board voted at that time the money would be unrestricted and not required to pay it back.
b. 2006 State Conference: Lisa Cox reported that the plans were progressing and she had met with the planning committee from the North West District. They had a suggestion to paid 2007 dues when signing up for the conference. The treasurer opposed this suggestion as it would complicate her job when monies pass through to many hands. She will be happy to collect any dues at the registration desk at the conference. Other suggestion were that June 9th be the cut off date for dues paying members—then registration would be open to the others and there would be a cut off date for them---No walk in after that date. There were no objections to this plan. Discussion followed who would be eligible to attend the conference and what events would be open to them. This agenda will be taken up with hosting committee.
c. How to disperse information on MSU Horticulture Scholarship and MG awards. Homer will put this information on the web site, and any other information pertaining to the MMG including the minutes of the board meeting. Also information will be printed in Botanical Blurbs. Dr. Kelly will arrange for the judges in regard to the scholarship.
d. New newsletter editor: Sherrie McCalla volunteered to edit the spring Botanical Blurbs replacing Bonnie Musselwhite. Pat Wheeler volunteered to print the labels for mailing. Sherrie will consult with Bonnie about deadlines and any other information she may need to print the newsletter.
e. Dr. Lelia Kelly on non-profit-501c3: Dr. Kelly stated she had consulted with two CPAs and other experts in this field. With the information she received, she advised the board to move forward with the forms. The board was in agreement and asked Dr. Kelly to continue with the application. Dr. Kelly advised the board that a CPA specialist should be hired to help with the legal language in filling out said application and the cost would possible be from $500 to $1000. Sandy made a motion that Dr. Kelly pursues obtaining the 501c3 and give the board a list of specifics needed to aid in this endeavor. Dot second the motion. All members were in favor.
New Business:
a. Gulf Coast MG class on $40 refund: Due to Hurricane Katrina the class was canceled and the participants would like a refund. Sandy made a motion to refund the $40 –Second by Delano. Motion carried.
b. Homer and Jay on web site: Web site is up and going. Good gardening sites are being published, as well as criteria on awards ( application due April 20,) and projects, news, and programs
c. Committee to write state conference protocol: Betty Pruitt volunteered to stand in for Bonnie Musselwhite. Bonnie will be a consultant as well as others that the committee may need in their planning.
d. District Chairpersons were reminded to contact members in their district before the State Conference.
Other matters discussed:Motion was made by Lisa Cox that Sherrie McCalla alternate from northwest district replaces Bonnie Musselwhite as a board member. Bonnie will remain as an alternate. The motion was second by Sandy and approved by the board members.
After a review of the minutes, the board noted it had failed to reimburse the host of the 2004 and 2005 State Conferences the $1000 seed money. At this time the board will corrected itself and refund the money. Profits were to be split 50-50 after expenses. Conference host are to give a full accounting of their expenses.
The Conference Guideline Committee will review matters concerning money along with other matters pertaining to the conference. This committee will consult with other persons who have hosted the conference and can give vital information.
Pat made a motion for dismissal, second by Homer. All were in favor.
Meeting Adjourned
Next meeting: March 10th at 10:30 Dr. Kelly will attain a meeting place in Rankin County.
Respectfully submitted
Sissy Bailey Secretary Coralie Richardson, President